Home/Services/Advisory & Design

Service 01

From idea to chosen contractor — in seven phases you can stop between.

From agreement to the recommendation of a contractor — with the tender inside the process.

We do not just draw. We deliver a project that can be approved, priced and built from — drawings, energy frame, carbon calculation, permit application and tender in the same process, and the structural engineer and fire consultant brought in on time. You can see the whole list before you sign.

One process from concept report to recommendation, in structural class 1–2 and fire class 1–2, with Danish procurement law built in from phase 0. The deliverables are named, the phase changes are written approvals, and the fee follows the construction sum.

Who the service is for

The house you build, you build once.

The service is for you, building new, extending, converting or renovating — a detached house, a holiday home or a small commercial building in structural class 1. Typically the largest sum you will ever spend, and typically the first time.

New build

A house from bare ground

From design brief to building permit and chosen contractor. The carbon requirement applies from the first line.

Extension

More house on the same plot

The local plan, the plot ratio and the energy requirements for the new part — and for the old, where it is affected.

Conversion and refurbishment

The existing house

Survey first, environmental screening for waste and asbestos, and the energy requirements triggered when something is replaced.

Holiday home

Different rules from a year-round house

Exempt from the energy frame, documented on U-values — and a stricter carbon limit per m² if it is under 150 m².

The fee

A fixed percentage of the construction sum. Five classes. Everything is a from-price.

The fee is a fixed percentage of the total construction sum — from 4 % for the simple to 7.5 % for the complex. The percentage follows the complexity of the house, not your taste or the price of the materials. The class is set in phase 0 and stated in the proposal. All amounts are from-prices incl. VAT for SYNEGRO's advisory and design services; specialist consultants are paid separately by you.

K1 · Simple

4 %of the construction sum

Extension or conversion without touching the load-bearing structure. One storey, standard solutions, a local plan with no special requirements.

e.g. 51 m² · DKK 750,000

from30,000 DKK incl. VAT + specialists

K2 · Straightforward

4.5 %of the construction sum

A single-storey new build on flat ground with simple geometry and no basement — or a larger extension that follows the logic of the house.

e.g. 150 m² · DKK 3,450,000

from155,250 DKK incl. VAT + specialists

K3 · Ordinary · reference

5.5 %of the construction sum

A two-storey detached house on an ordinary plot. Carbon requirement, energy frame and one side permit — the typical new build.

e.g. 180 m² · DKK 4,300,000

from236,500 DKK incl. VAT + specialists

K4 · Composite

6.5 %of the construction sum

A sloping site or a basement, composite geometry, a local plan with special requirements — or a conversion where the load-bearing structure changes.

e.g. 220 m² · DKK 6,160,000

from400,400 DKK incl. VAT + specialists

K5 · Complex

7.5 %of the construction sum

Several side permits or dispensations, special structures, listed status or protection lines — or new build and conversion at the same time.

e.g. 250 m² · DKK 11,250,000

from843,750 DKK incl. VAT + specialists

The reference every from-price on this page is built on

K3 · Ordinarytwo-storey detached house, 180 m²

DKK 4,300,000total construction sum

× 5.5 %the fee percentage for K3

= DKK 236,500incl. VAT · the full service, phases 0–6

That is the amount the four steps below are parts of. If your house is K2 or K4, the figures move with the percentage and your own construction sum — choose the class under the steps, or calculate the fee on your own construction sum.

Calculate your fee Which class is your house?

Four steps

You are not committing to the whole process. You are committing to the next phase.

The service is bought in four steps, and each step is a place where it makes sense to stop. The price of a step is the share of the full fee that the step's phases make up — you pay for the phases you get, and the rest only if you continue. The from-prices are calculated on the K3 reference; choose your own class and the figures follow.

Calculated on

K3 · 180 m² · DKK 4,300,000 · 5.5 % · the full service DKK 236,500

Step 1 · Phase 0–3

Design

You are not sure whether you want to build — or you need something to take to the bank before you commit.

from 120,500 DKK

incl. VAT · 4 of 7 phases · approx. 17 weeks

Phases 4–6 — 116,000 DKK — you only pay if you continue.

Concept report and design brief with a budget frame
Outline proposal and design proposal
Materials, structural principle and layout
Energy frame and carbon calculation

Standard Step 2 · Phase 0–4

Permit package

The building permit is what the bank and the municipality have to see before anything can be built at all.

from 170,500 DKK

incl. VAT · 5 of 7 phases · approx. 24 weeks

Phases 5–6 — 66,000 DKK — you only pay if you continue.

Everything in step 1
The structural basis for the engineer — and his documentation into the application
Energy frame, carbon documentation and waste notification
The three permits and the permit application itself

Step 3 · Phase 0–5

Tender package

You want prices that can be compared — not three bids each built on its own assumption.

from 208,000 DKK

incl. VAT · 6 of 7 phases · approx. 29 weeks

Phase 6 — 28,500 DKK — you only pay if you continue.

Everything in step 2
Tender design with drawings and work specifications
Bill of quantities — the contractors price the same thing
Structural documentation for construction

Step 4 · Phase 0–6

Full service

You want us with you all the way until the contractor is chosen and the contract is ready.

from 236,500 DKK

incl. VAT · all 7 phases · approx. 34 weeks

The full fee. You can still stop at every gate — and only pay for the phases you have approved.

Everything in step 3
Construction design and detail drawings
The bids assessed and a contractor recommended
The contract basis for the works, ready

What we say at the first meeting

The from-price covers SYNEGRO's advisory and design work. The specialists are paid separately by you: structural engineer, fire consultant, geotechnical engineer, land surveyor, energy labelling and the municipal case fee. We do not do structural or fire documentation ourselves — those are certified specialists, and the structural engineer is a regular partner we put you in touch with. You sign the agreement with him directly and pay him directly, with no mark-up from us. What each item costs depends on the case; at the first meeting we tell you which specialists your house will need, so you can get the prices before you commit.

Seven phases · eight reports

Eight reports in seven phases — one per phase, two in phase 1 — and the documents that belong to them.

Every phase ends with a report you approve. Phase 1 ends with two: the concept, which ends in the direction chosen at milestone M1, and the design brief, which you approve at the gate. Below you see the reports and the documents that most often sit behind them — hover over a document and you get a short description. The phase's other documents, e.g. F0_09, go into the report as sections and appendices; you get them, but you do not have to keep track of them.

Phase 02 weeks · 1 report + 12 documents

Agreement and basis

F0_02THE PHASE'S REPORTFee proposal and consultancy agreementFixed price, four steps, list of deliverables and what we do not do — on the consumer terms you sign.
F0_01Needs clarificationWhat the first meeting must end with: what you want, what you fear, and what the site allows.
F0_03Scope of servicesPage 1: what is included — and what is not: site management, trade supervision, handover.
F0_07Consumer information and right of withdrawalYour 14-day right of withdrawal and the information Danish consumer law requires.
F0_08Data processing agreementWhat we store about you, for how long, and who else sees it.
F0_10Payment plan6 % on signing, then one instalment per approved phase. Net 14 days.
F0_13Project data sheet and screeningSite data, planning basis, structural and fire class, and the rules that hit your house in particular.

The phase's other documents — for example F0_09 — appear in the report as sections and appendices and are therefore not listed separately here. All 12 related documents are named, with their purpose, in the list of deliverables you get with the proposal.

The gate onwardConsultancy agreement and scope of services signed. Project data sheet approved.

Phase 16 weeks · 2 reports + 24 documents

Concept and design brief

F1_02THE PHASE'S REPORTConcept reportTwelve sections on the dream, the site, the rules and the money — the basis for the direction chosen at milestone M1.
F1_20THE PHASE'S REPORTDesign briefRoom programme, requirements and budget frame with an 8 % contingency — what you approve at the gate.
F1_01Start-up noteWho, what, when — and what the first gate requires.
F1_06Survey of existing conditionsMeasurement and photo record of what is there, before anything is drawn.
F1_08Environmental and waste screeningAsbestos, PCB, lead and sealed units from 1950–1977 — what triggers notification.
F1_09Compliance screeningWhat the climate requirement, energy frame, local plan and building right demand of your house.
M1Choice of directionScenario and sustainability level D, C, B or A are chosen — and signed.
F1_26Brief for preliminary investigationsGeotechnics and land surveying — what has to be ordered, and what it costs you.

The phase's other documents — for example F1_12 — appear in the report as sections and appendices and are therefore not listed separately here. All 24 related documents are named, with their purpose, in the list of deliverables you get with the proposal.

The gate onwardDesign brief and budget frame approved in writing. Milestone M1 signed along the way.

Phase 24 weeks · 1 report + 9 documents

Outline proposal

F2_01THE PHASE'S REPORTOutline proposalThe main design in ten sections with drawings DF_01–DF_07: site plan, floor plans, sections and elevations.
F2_06Preliminary energy frame calculationFirst calculation of energy demand against the frame — so shape and windows can be adjusted in time.
F2_07LCA screeningThe house's emissions against the climate limit value, before the materials are locked.
F2_09Cost estimateContract works and contingency for what has been drawn — held against the budget frame.
F2_10Approval of the outline proposalYour written approval — the gate on to the design proposal.

The phase's other documents — for example F2_04 — appear in the report as sections and appendices and are therefore not listed separately here. All 9 related documents are named, with their purpose, in the list of deliverables you get with the proposal.

The gate onwardMain design approved, and the climate screening stays within the limit value.

Phase 35 weeks · 1 report + 13 documents

Design proposal

F3_01THE PHASE'S REPORTDesign proposalMaterials, structure and services chosen, drawn and described — the house you can apply for.
F3_03Energy frame calculationThe calculation the municipality wants to see — validated against the Energy Agency's reference sheet.
F3_05Climate calculation (LCA)Documented emissions over 50 years, with a reduction track if the house has to come further down.
F3_06Structural and services principleHow the house carries, and where heat, water and ventilation run.
F3_08Choice of materials and componentsEvery choice with a reason — and what it does to climate and cost.
F3_11BudgetThe budget with a 5 % contingency, now that the uncertainty has fallen.

The phase's other documents — for example F3_09 — appear in the report as sections and appendices and are therefore not listed separately here. All 13 related documents are named, with their purpose, in the list of deliverables you get with the proposal.

The gate onwardDesign proposal, energy frame and climate calculation approved.

Phase 47 weeks · 1 report + 20 documents

Building permit design

F4_02THE PHASE'S REPORTAuthority statementThe documentation of the house as the municipality requires it — what the permit application is built on.
F4_01Permit application via Byg og MiljøThe application itself, filed digitally with all documentation attached.
F4_05Structural documentation A1–A4 and B1The structural engineer's documentation. We supply the structural basis, you contract with him directly, and we place the finished documentation in the application.
F4_10Fire documentationThe fire consultant's documentation of the pre-accepted solutions — obtained in time and placed in the application.
F4_12Climate documentationThe climate calculation in the form the application requires.
F4_14Waste notificationThe notification to the municipality at least two weeks before work begins.
F4_15Soakaway infiltration permitThe soakaway's own permit under the Environmental Protection Act — alongside the building permit.

The phase's other documents — for example F4_08 — appear in the report as sections and appendices and are therefore not listed separately here. All 20 related documents are named, with their purpose, in the list of deliverables you get with the proposal.

The gate onwardBuilding permit received, and the necessary side permits in hand.

Phase 55 weeks · 1 report + 13 documents

Tender design

F5_01THE PHASE'S REPORTTender designDrawings and specifications to the extent the contractors need to price the same thing.
F5_03Invitation to tender and tender conditionsWho bids, when, on what — and how the bids are assessed.
F5_04Work specificationsTrade by trade: what is to be done, how, and to which standards.
F5_09Bill of quantitiesThe same items for everyone — so three bids can be compared line by line.
F5_12Structural documentation for constructionThe structural design at the level of detail the contractor builds to.

The phase's other documents — for example F5_06 — appear in the report as sections and appendices and are therefore not listed separately here. All 13 related documents are named, with their purpose, in the list of deliverables you get with the proposal.

The gate onwardBids received and compliant.

Phase 65 weeks · 1 report + 10 documents

Construction design and recommendation

F6_08THE PHASE'S REPORTRecommendation reportOur reasoned recommendation of one contractor — with the contract basis ready for your signature.
F6_01Construction design and detail drawingsThe details to build from — junctions, foundations, roof.
F6_05Assessment of bids receivedCompliance, reservations and price — bid by bid.
F6_09Minutes of negotiationClarifying questions and answers, written down so they form part of the contract.
F6_11Contract basis for the worksThe construction contract on consumer terms with programme and payment plan.
F6_12Handover noteWhat the site manager needs to know — our last document in the case.

The phase's other documents — for example F6_03 — appear in the report as sections and appendices and are therefore not listed separately here. All 10 related documents are named, with their purpose, in the list of deliverables you get with the proposal.

The final gateRecommendation delivered, and the construction contract signed by you.

Eight gates

After every gate you decide whether we carry on.

No approval, no next phase, no invoice for one. You can stop at a gate — not in the middle of a phase where the work is under way. That is an unusual term in this industry, and it is what makes the first decision a small one.

Gate · F0 → F1

Consultancy agreement and scope of services signed. Project data sheet approved.

Milestone M1

Scenario and sustainability level chosen in the direction note — and signed.

Gate · F1 → F2

Design brief and budget frame approved in writing.

Gate · F2 → F3

Main design approved, and the climate screening stays within the limit value.

Gate · F3 → F4

Design proposal, energy frame and climate calculation approved.

Gate · F4 → F5

Building permit received, and the necessary side permits in hand.

Gate · F5 → F6

Bids received and compliant.

Final gate

The recommendation delivered, and the construction contract signed by you.

See the whole project journey with the deliverables, phase by phase

What building owners fear

Three fears. Three answers we already have.

They are rarely about architecture. They are about money, about understanding what you are paying for, and about not ending up in a dispute with the contractor.

"Everyone says it runs away with you"

That it gets more expensive than promised

Eight gates with written approval. A contingency in the budget of 8 % in phase 1, falling to 5 % in phase 3 as the uncertainty falls. And the owner-supplied services stated from the first meeting — not the third.

"I do not understand what I am paying for"

Being taken for a ride

The list of deliverables: eight reports in seven phases and the documents that belong to them, with name and purpose — which you can see before you sign. One contact person throughout. And every figure in your material is checked against every other — automatically, every time.

"My neighbour ended up in a dispute"

Ending up at odds with the contractor

Tender material where the contractors price the same thing. A decision log and minutes within two working days. Everything in writing — so a disagreement, if it comes, has a document to hold on to.

What is included — and what is not

Full openness about the specialists.

This is where the surprises usually sit. That is why it is here, before we meet.

Included in the fee

What we do ourselves

✓Architectural and technical design in every phase
✓Structural and services principle — the basis the engineer calculates on
✓Energy frame and carbon calculation (LCA)
✓All documentation assembled, so the application can be filed in one go
✓Permit application, waste notification and infiltration permit
✓Tender, assessment of bids and recommendation

Specialists and owner-supplied services · paid separately

What you pay for directly

You agree directly with each of them and pay them directly, with no mark-up from us. We tell you who your case needs, and when — and the structural engineer is a regular partner we put you in touch with.

→Structural engineer — the structural documentation in every class, certified from class 2
→Fire consultant — the fire documentation, certified from fire class 2
→Geotechnical engineer — ground investigation
→Land surveyor — measurement and setting out
→Energy labelling on occupation
→The municipal building case fee

Not covered

What you buy elsewhere

Some of these are only triggered if the case requires it — and then we say so at the gate, not afterwards.

×Site management, trade supervision and handover
×Geotechnical and environmental investigations beyond the single borehole
×Building defects insurance and the contractor's security

Questions we get every time

The honest answer.

Can I deduct the consultancy from my tax?

No. The Danish home improvement deduction ended at the close of 2022, and the service deduction does not cover consultancy. We never hold out the prospect of a deduction.

Do I need building defects insurance?

If you build for your own occupation, you are exempt. If you hire a business to build the house, the duty sits with them. If you build to sell, the duty applies in full. Holiday homes are exempt. We settle it in phase 0, and it is stated in the agreement.

Can I stop in the middle of a phase?

You can stop at a gate — not in the middle of a phase where the work is under way. In return you pay only for the phases you have approved, and the next one does not begin until you have said yes.

What if the municipality says no?

It rarely happens when the application is documented the way the municipality requires — and that is what phase 4 is about. If the municipality asks for more, we do it as part of the phase. If they require a change to the project, we tell you what it costs before we do it.

Why do you stop when the contractor has been chosen?

Because we would rather be independent of the people who build than manage them. Site management requires someone on site every day — and that is a different job from designing. If you need site management, we help you find a site manager and write the agreement with him.

What are the terms of engagement?

The Danish industry standard agreement for consumers — written by the architects' and engineers' own organisations for private homeowners. You get it together with the proposal, along with a note on the right of withdrawal, before you sign.

Next step

Tell us what you want to build. Then we tell you what it would cost.

30 minutes, online or at your place. No charge. You find out which step and which complexity your case sits in — and a figure to take home.

Write to us → See the prices first

Who the service is for

Four segments. The same process.

Municipalities, regions, the state and social housing organisations — day-care centres, schools, care homes, offices and housing in structural class 1–2 and fire class 1–2. The structural engineer and the fire consultant are bought as owner-supplied services — certified from class 2.

Municipalities and regions

Institutions, schools and offices

The Danish BIM order is triggered at DKK 20m. Below that you choose for yourselves — and we say when it pays off.

The state

State building owners

BIM requirements from DKK 5m, a labour clause in every contract. Both are written into the process from phase 0.

Social housing

Housing organisations

Schemes A, B and C, the National Building Fund's maximum amounts and BygAlment. Exempt from the building defects insurance that private clients are not.

Common

Procurement law inside the process

The purchase of consultancy below the threshold under section 193, the works tendered in phase 5 — and section 160 of the Danish Public Procurement Act as protection, not only as a burden.

The fee

Five steps tied to the construction sum — not to an estimate.

The steps follow the thresholds that actually trigger requirements: negotiated quotes, the BIM regulation and EU tendering of the works. All amounts excl. VAT, DKK 750 per hour and a 5 % risk supplement for a fixed price. Payment in arrears, net 30 days, e-invoice via NemHandel.

Below DKK 3m

Direct negotiation possible. Smaller conversions and extensions.

314,000 excl. VAT

DKK 3–5m

Direct negotiation ruled out for public clients. Open competition.

455,000 excl. VAT

O3 · reference

DKK 5–20m

BIM requirements triggered for the state. The reference case: a day-care centre, 850 m², DKK 16m.

827,000 excl. VAT

5.2 % of the construction sum

DKK 20–40.3m

The BIM order is triggered in every segment.

1,199,000 excl. VAT

Above DKK 40.3m

EU tender of the works. One case at a time, with fixed partners.

1,654,000 excl. VAT

Sustainability level

Regulations level D is included. At O3, documented low emission C costs DKK 75,500, the voluntary sustainability class B DKK 154,500 and certification A DKK 258,500 excl. VAT — chosen at milestone M1, while it can still be reached.

Nine steps · nine reports

One consolidated report per step — and the documents that belong to it.

Every step ends in one report that the administration approves in writing. Below you see the report and the documents most often behind it — hover over a document for a short description. The step's other documents appear in the report as sections and appendices.

Phase 04 weeks · 1 report + 16 documents

Agreement and procurement basis

F0_01THE PHASE'S REPORTFee proposal and consultancy agreement under ABR 18Steps, phase allocation, list of deliverables and the agreement with appendices 1–5 — including access to documents and e-invoicing.
F0_02Procurement clarificationBasis for the contracting authority's own assessment of the route — below DKK 500,000, section 193 or EU tender.
F0_04ESPD and declaration of impartialitySelf-declaration and impartiality — the first of three times in the process.
F0_06Sustainability agreementLevel D, C, B or A — and what each level costs and requires.
F0_07Data processing agreementProcessing of personal data in the case under GDPR article 28.
F0_09E-invoicing basisEAN, requisition number and payment plan — so the first invoice is not rejected.
F0_13Project data sheet and screeningsStructural and fire class, BIM threshold, climate requirement and planning basis on one sheet.

The phase's other documents — for example F0_11 — appear in the report as sections and appendices and are therefore not listed separately here. All 16 related documents are named, with their purpose, in the list of deliverables you get with the proposal.

The gate onwardConsultancy agreement signed, requisition and EAN received, project data sheet approved.

Phase 1 · step 1A6 weeks · 1 report + 15 documents

Concept report

F1_02THE PHASE'S REPORTConcept reportNeeds, users, constraints and scenarios — the basis for the choice of direction at M1.
F1_01Start-up note and stakeholder mappingWho is to be involved, and when — administration, users, committee.
F1_05Survey of existing conditionsMeasurement and condition of the existing building, before anything is drawn.
F1_07Compliance screeningClimate requirement, BIM order, accessibility and working environment held against the case.
F1_10User involvementPlan and minutes — so the involvement can be documented.
M1Direction noteScenario and sustainability level chosen and signed — triggers the step's invoice.

The phase's other documents — for example F1_12 — appear in the report as sections and appendices and are therefore not listed separately here. All 15 related documents are named, with their purpose, in the list of deliverables you get with the proposal.

Milestone M1Milestone M1: scenario and sustainability level chosen and signed.

Phase 1 · step 1B6 weeks · 1 report + 15 documents

Design brief

F1_17THE PHASE'S REPORTDesign briefRoom programme, functional requirements, capital budget and programme — what gate F1 → F2 approves.
F1_20Capital budget with contingencyThe budget that states for itself whether the contingency holds against the appropriation.
F1_22Master programmeThe duration of the phases — and the political waiting times as rows of their own.
F1_25Committee recommendationA neutral working version for your own template — without a consultant's logo.
F1_29Brief for investigations and owner-supplied servicesGeotechnics, land surveying, certified consultants — what is ordered, and by whom.
F1_32Approval noteGate F1 → F2, in writing.

The phase's other documents — for example F1_23 — appear in the report as sections and appendices and are therefore not listed separately here. All 15 related documents are named, with their purpose, in the list of deliverables you get with the proposal.

The gate onwardDesign brief and capital budget approved — and the committee recommendation ready for the agenda system.

Phase 25 weeks · 1 report + 11 documents

Outline proposal

F2_01THE PHASE'S REPORTOutline proposalThe main design with drawings DF_01–DF_07.
F2_05Preliminary energy frame41.0 kWh/m² plus supplements for anything other than dwellings — an institution never gets the housing figure.
F2_06LCA screeningEmissions against the limit value for the building type — 8.0 for institutions.
F2_09Cost estimateContract works and contingency against the capital budget.
F2_12Approval of the outline proposalGate F2 → F3, in writing.

The phase's other documents — for example F2_04 — appear in the report as sections and appendices and are therefore not listed separately here. All 11 related documents are named, with their purpose, in the list of deliverables you get with the proposal.

The gate onwardMain design approved, climate screening holds, estimate within the appropriation.

Phase 37 weeks · 1 report + 16 documents

Design proposal

F3_01THE PHASE'S REPORTDesign proposalMaterials, structure and services — the case you can apply for.
F3_04Energy frame calculationThe calculation the municipality wants to see.
F3_06Climate calculation (LCA)Documented emissions with a reduction track.
F3_09BIM specification and process manualThe requirements for models and data — when the order applies, or when you choose them.
F3_12Budget and life-cycle costCapital and operation over the lifetime.
F3_17Approval of the design proposalGate F3 → F4, in writing.

The phase's other documents — for example F3_08 — appear in the report as sections and appendices and are therefore not listed separately here. All 16 related documents are named, with their purpose, in the list of deliverables you get with the proposal.

The gate onwardDesign proposal, energy frame and climate calculation approved.

Phase 49 weeks · 1 report + 21 documents

Building permit design

F4_02THE PHASE'S REPORTAuthority statementThe documentation of the building as the municipality requires it — in structural class 2 and fire class 2.
F4_01Permit application via Byg og MiljøFiled digitally with all documentation attached.
F4_06Structural documentationCertified structural engineer as an owner-supplied service — you contract, we specify and check.
F4_10Fire strategyCertified fire consultant — occupancy category 6 for a day-care centre.
F4_13Climate documentationThe climate calculation in the form the application takes.
F4_16Waste notification and infiltration permitThe side permits most often forgotten.
F4_22Building permit reviewedConditions and deadlines — and what they mean for the tender.

The phase's other documents — for example F4_09 — appear in the report as sections and appendices and are therefore not listed separately here. All 21 related documents are named, with their purpose, in the list of deliverables you get with the proposal.

The gate onwardBuilding permit received, and the side permits in hand.

Phase 5 · step 5A6 weeks · 1 report + 17 documents

Tender design

UDB_01THE PHASE'S REPORTTender conditions with evaluation modelDescribed in full in advance — so the model cannot be set aside under section 160 of the Danish Public Procurement Act.
UDB_03Tender design with drawingsWhat the contractors price — the same for everyone.
UDB_05Work specificationsTrade by trade, to the standards the contract refers to.
UDB_08Bill of quantitiesQuantities from the design, so bids can be compared item by item.
UDB_11Construction contract under AB 18With a labour clause — mandatory for the state, recommended for municipalities.
M2Contract noticeSent — and it cannot be taken back. Triggers the step's invoice.

The phase's other documents — for example UDB_07 — appear in the report as sections and appendices and are therefore not listed separately here. All 17 related documents are named, with their purpose, in the list of deliverables you get with the proposal.

Milestone M2Milestone M2: the contract notice is sent. It cannot be taken back.

Phase 5 · step 5B5 weeks · 1 report + 11 documents

Tender process

F5_29THE PHASE'S REPORTAssessment of complianceEach bid held against the tender conditions — the basis for the evaluation.
F5_20Questions and answersSent to all bidders at the same time.
F5_22AddendaThe only way the material may be changed after the notice.
F5_25Bid opening — recordWho bid, what, and when — written down at the opening.
F5_26Declaration of impartiality, second timeNow that the bidders are known.

The phase's other documents — for example F5_24 — appear in the report as sections and appendices and are therefore not listed separately here. All 11 related documents are named, with their purpose, in the list of deliverables you get with the proposal.

The gate onwardBids received and compliant.

Phase 64 weeks · 1 report + 13 documents

Award recommendation

F6_04THE PHASE'S REPORTAward recommendationThe evaluation by the published model and our recommendation — written so it can be filed on its own.
F6_01Evaluation reportScores and reasons by the model set out in the tender material.
F6_05Declaration of impartiality, third timeAt the recommendation.
F6_07Committee recommendationA neutral working version for your agenda system.
F6_09Basis for notification and standstillWhat the authority sends to the bidders — 10 calendar days, electronically.
F6_12Draft contractReady for signature after the standstill.

The phase's other documents — for example F6_02 — appear in the report as sections and appendices and are therefore not listed separately here. All 13 related documents are named, with their purpose, in the list of deliverables you get with the proposal.

The final gateAward recommendation delivered. The authority makes the award decision.

Can you buy it without a tender?

Below the threshold: yes, after a market survey.

The purchase of consultancy is a question of its own with its own timetable. Below DKK 500,000, part V of the Danish Public Procurement Act does not apply. Above that, the purchase is made on market terms under section 193 — the assessment is the contracting authority's own. Above the services threshold (DKK 1,611,360 for municipalities and regions, DKK 1,044,400 for the state in 2026–2027) the consultant has to go to EU tender, and that adds 10–14 weeks to phase 0.

The budget year

If the task is to enter next year's budget, the agreement typically has to be in place in February or March. The fee is stated with the split by phase, so it can be entered as a capital appropriation with instalments per phase.

Two traps

Aggregation of several purchases under section 8, and options under section 30 — both can pull a purchase over the threshold without anyone intending it. We point them out in phase 0, before the agreement is written.

Phase 5 is split

Step 5A is the tender design, step 5B is the tender process itself. Between them sits milestone M2: the contract notice is sent, and it cannot be taken back. That is why the heavy end sits in 5A.

Questions from the administration

What gets asked in the market dialogue.

Who makes the award decision?

The authority does. We run the tender process up to the recommendation, with the evaluation model described in full in the tender material in advance — so it cannot be set aside by the complaints board or the courts under section 160 of the Danish Public Procurement Act. The standstill and the award are yours.

Does the carbon requirement apply to an extension to an institution?

Yes. The exemption for extensions below 250 m² applies only to detached houses, terraced, linked and semi-detached houses and holiday homes. An 80 m² extension to a day-care centre is covered — this is the false inference most often carried over from private cases.

How does payment work?

No payment up front. Every phase is invoiced in arrears after approval, net 30 days under section 3b of the Danish Interest Act, as an e-invoice via NemHandel to an EAN number with a requisition number. Milestone M1 triggers an invoice, because step 1A is a completed deliverable.

What about access to documents?

The consultancy agreement has an appendix on it: you notify us before material about our affairs is released, we get five working days to point out exemptions under section 30 of the Danish Access to Public Administration Files Act — and the decision is yours. Our wish is not binding, and the agreement says so.

How long does a process take?

About 52 weeks from agreement to recommendation at O3, against 34 in the private track. The difference is the tender, the political process and the consultation periods no consultant can shorten. The programme distinguishes between what we control and what we do not.

Next step

Send us the construction sum and the type of case. Then you get a price basis for the budget.

A note with step, fee, phase split and programme — for the market survey or the committee recommendation. It costs nothing.

Write to us → See the project journey F0–F6